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Organization: UN WFP - World Food Programme
Location: Bangladesh, Cox's Bazaar
Grade: Administrative support, GS-6, General Service - No need for Higher Education - Locally recruited position
Children's rights (health and protection)
Education, Learning and Training
Project and Programme Management
Closing Date: 2019-01-03
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
The Bangladesh Country Strategic Plan (CSP) 2017-2020 approved by the WFP Executive Board in its first session of 2017 became effective on 1 April 2017. It aims to contribute to four Strategic Outcomes that are aligned to the four Strategic Results of SDG 2 (Zero Hunger) and SDG 17 (Partnerships for Development). A total of 13 activities are planned to be implemented to achieve the contributions to the five Strategic Outcomes.
Under the Integrated Road Map (IRM) WFP has committed to a new way of working, linking not only all activities to the defined Strategic Outcomes but also linking the resources used for implementing the activities to the results achieved.
The five strategic outcomes are:
- SO1: Vulnerable groups in rural and urban settings are supported by enhanced national actions to improve their nutrition indicators in line with national targets by 2020;
- SO 2: The most vulnerable population of Cox’s Bazar, the Chittagong Hill Tracts and disaster-stricken areas have enhanced food security and nutrition;
- SO 3: Innovative approaches to enhance the resilience of food insecure households exposed to climate-related shocks and stresses are validated by 2020; and
- SO 4: The humanitarian response system for large-scale natural disasters in Bangladesh can respond with reduced cost and lead-time.
- SO 5: Humanitarian and development partners in Bangladesh have access to reliable services in the areas of supply chain and emergency telecommunications during crises.
In line with Strategic Objective 1 and Strategic Objective 2, WFP is leading a consortium in the implementation and management of a US funded school feeding programme in Cox’s Bazar. This three year programme requires strong accountability to donors in the areas of programme, procurement monitoring and evaluation and finance. It is envisioned that, at the end of the three years, the programme will be handed over to the Government of Bangladesh.
At this level, job holders are responsible for the completion of a range of specialized and/or standardized processes and activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. They work under minimum supervision, perform basic analyses and compile reports to support information consistency and smooth implementation of programmes/projects.
To provide effective specialized support and technical analyses to policy and programme activities that effectively meet food assistance needs.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the supervision of the Programme Officer will be responsible for the following duties:
- Provide technical support and assist in the implementation of School Feeding activities in refugee camps and host communities Cox’s Bazar, especially with regard to a three-year USDA/McGovern Dole funded school feeding programme.
- Communicate regularly with the School Feeding Programme Officer to ensure activities are performed in accordance with WFP policies, donor policies, and agreements. i.e. daily/ weekly report, day to day consultation
- Ensure and follow-up with partners for timely submission of reports
- Review partners monthly reports, i.e. CP Distribution Reports, Monthly Utilization Reports, Project Implementation Reports, etc. and provide feedback
- Prepare reconciliation of CP reports and review Distribution Report entries in COMET and facilitate validation in system
- Coordinate with Country Office and Sub Office level supply chain unit for ensuring availability of food
- Review and check partners delivery plans and food requests and ensure Food Release Notes (FRN) are prepared and validated in COMET
- Provide support to partners in the successful expansion of school feeding programme in camps
- Coordinate with education partners in camps like UNICEF, UNHCR, SCI, BRAC, and education sector for efficient implementation of the programme in registered and makeshift camps
- Check and verify partners quarterly and monthly invoices and expenditure statements and process payments
- Track CP spending, manage cash forecast, book estimated expenditure and enter actual expenditure in WINGSII, perform monthly invoice matching and payment process in ITS
- Facilitate Field Level Agreement with partners and the amendments required
- Provide support to partners for preparing annual and quarterly workplan
- Supervise and review regularly the accomplishment of workplan of partners and follow-up for timely action
- Supervise Field Monitor Assistant, review and provide performance feedback
- Review WFP FMAs’ monthly monitoring plan and report and provide feedback
- Conduct/ facilitate annual CP performance evaluation
- Participate in programme related training and improve professional capacity
- Provide necessary on-the-job training to Programme Assistant and Field Monitoring Assistants
- Liaison with & attend coordination meetings with different stakeholders like DPEO, UEO, Assistant UEO, Upazila Resource Center instructor with a view to consulting on programme update, goal & achievement to date.
- Assist in coordinating donor field visits, coaching staff on a programme to effectively respond to donor queries
- Complete WFP mandatory training in welearn/LMS
- Provide guidance for cooperating partners on WFP operational practices, monitoring tools and methods in order to support them to complete monitoring tasks
- Track progress toward goals and shares this information on a regular basis with the supervisor.
- Explore ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
OTHER SPECIFIC JOB REQUIREMENTS
- Responsible for programme management of interventions
- World closely with resource management to track project spending and alert the CO School Feeding team in the event of implementation delays
- Work closely with logistics unit to monitor monthly resource release and pipeline
- All tasks related to cooperating partner payments and paperwork
STANDARD MINIMUM QUALIFICATIONS
Education: University degree (Bachelor degree or equivalent) and/or Post Graduate. Advanced university degree (Master’s degree or equivalent) in a relevant subject is preferable.
Experience: At least 3 years’ experience in the similar field
Language: Fluency in both oral and written communication in English
Knowledge & Skills: Training and/or experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems eg. COMET. General knowledge of UN system administrative policies, rules, regulations and procedures in the area of administration
4Ps CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
- Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
- Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
- Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
- Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
- Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
- Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
- Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
- Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
- Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
- Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
- Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
- Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
- Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
- Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.
|Capability Name||Description of the behaviour expected for the proficiency level|
|Programme Lifecycle & Food Assistance||Demonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design.|
|Transfer Modalities (Food, Cash, Vouchers)||Demonstrates ability to implement, under guidance, food assistance programmes deploying the full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.|
|Broad Knowledge of Specialized Areas||Understands basic technical concepts and data and their relevance to food assistance programmes.|
|Emergency Programming||Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.|
|Strategic Policy Engagement w/Government||Understands and applies basic principles of engagement with government counterparts at the national or local level.|
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Has worked with technical teams (i.e. nutrition, VAM, etc.).
• Has contributed to implementation of programmes.
• Has observed or assisted with policy discussions.
TERMS AND CONDITIONS
Contract Type : Fixed Term
Contract Duration : 12 months
Duty Station : Cox’s Bazar, Bangladesh
Nationality : Bangladeshi only
Monthly Net Salary : As per UN salary scale
DEADLINE FOR APPLICATIONS
03 January 2019
Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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